Path to function: Preferences > Organisation

Default account creation section

So that you don't have to change the same setting every time you create an account, you can change some of the defaults on the organisation preferences page.

Many of the options are about the account lifecycle:

All the values are whole numbers and any fractions will be rounded down.

What you need to know about automatic deletion

Some agreements you have with federations may require you to trace a login back to a user for a period of time after it has happened. This cannot be done if the account has been deleted so you may need to set the automatic deletion period to be long enough to allow for any agreements of this type.

Data protection regulations that apply in the countries where OpenAthens store and process the data mean there can be no option to never delete expired accounts. Your local data protection regulations may require you to set a shorter period that the default.

Setting 0 days means the account will be deleted on the same day it expires.

Accounts deleted by this operation are not recoverable.

Resource access section

Permissive and restrictive mode for federated resources

Permissive mode (default) means that the system will pass attributes to any federated resource that a user tries to access. In normal operation the resource would then decide whether or not to let the user in based on the attributes that had been passed. This is how federated access management is designed to work.

Restrictive mode means that OpenAthens will block access attempts to federated resources that are not specified in permission sets. Its intended use is in situations where a resource is not operating according to standards - e.g. they have decided that it is up to you to not send them any response for users that should not have access. The service provider may still deny access.

This setting will also have an impact on statistics. A statistic is logged whenever attributes are passed to a resource and restrictive mode will stop those attributes being passed to unspecified resources. In permissive mode, statistics give you a record of all the things your users want to access; in restrictive mode, statistics give you a record only of the things that they should be able to access. Both have their benefits.

This setting only applies to federated resources - other resources such as proxy (if you use them) will always operate as if in restrictive mode.