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Create - Administrator account

Path to function: Accounts > Create > Administrator account

An administrator account gives access to the OpenAthens admin area. Administrators can have different levels of access, depending on their role.

Creating an administrator account is similar to adding a personal account, with the following differences:

  • You select an administrator role at the start

  • Administrator accounts do not use any of the settings from the account preferences page

  • The new user can change their password even if you set it manually

Login tab of 'Create a new administrator' wizard. Form controls are - 'Roles', a set of check boxes from which the administrator can be made 'Domain owner', 'Account administrator' or both. 'Choose a username', a text field in which the account prefix is pre-loaded. 'Login by email address', a check box. 'Expires on', a date field. Lastly, radio buttons that determine what to do after account creation - 'Email an activation code to the user', 'Save in accounts not activated list' or 'Specify a password'.

Roles

At least one of these two roles will be available:

Owner

  • Can access all available functions including the schema editor, release policies and domain-wide settings

  • Can administer all users and all sub-organisations

  • Can switch into all sub-organisations (e.g. to manage permission sets)

  • Can create and administer other owners and administrators

  • The account must sit directly under the domain organisation

Administrator

  • Can access all functions except the schema editor, release policies and domain-wide settings

  • Can administer and switch into their own sub-organisations 

  • Can be under any organisation or sub-organisation

  • Cannot create or administer owners

Depending on other settings, you may also see:

Service provider administrator

Allows publishers and other service providers to access and administer the resources they enable in the OpenAthens federation.

Service provider report viewer

Allows a reports-only view of the Service Provider dashboard for publishers and other service providers.

Login (other details)

Username - must exist, even if they’ll be using their email address in the next step. 6 - 20 characters long, including the prefix. English characters only, sorry.

Login by email address - can they use their email address instead of their username when signing in? If they have a separate user account for accessing resources, that may make a difference to this choice

Expires on - you can set it up to 5 years in the future.

Create account and - The first and third options will both send the same activation email - so if you do set a password the user will have an option to set a different one. The middle option will save the account in an unactivated state.

Details

The mandatory fields from your account schema.

Optional details

The non-mandatory fields from your account schema.

Permission sets

Whilst we usually recommend keeping them separate, you can access resources using an admin account. If you use restrictive mode then selection of permission sets will be important.

Once finished, hit the create account button and you’re done. Your colleague will get an email confirming things in a moment or two.

Anything to watch out for?

Just like personal accounts, misuse monitoring is in place and admin accounts can find themselves banned.

See also:

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